ANDRE BOLLION ACCOUNTING TUTORIAL
First time installation
Unzip the file account.zip to a directory of your choice.
Thereafter create a directory in which you will keep the files of your company.
Create a directory for each company you account for.
Since the software is a 16 bit application, directory names can only have a
maximum of 8 digits.
Thereafter take Menu option Settings/Open Company/Open existing company ? : NO
The system will request you to enter:
- general company data such as name, address,...
- journal codes that will be used
- chart of accounts (in Menu Nominal)
Before you can start with postings, you also have to set-up Tax Lines.
If you plan to use subledgers for customers and suppliers, you can enter them in menu option Customers/Suppliers
If you want to work in an existing company,
take Menu option Settings/Open Company/Open existing company ? : YES
About Company Info
Following fields can or must be filled in :
Name
Address1
Address2
Postal
Place
Country
VAT number
Nominal = length of nominal accounts
Cus/Sup = length of customer and supplier accounts
Current year
Current month
When entering transactions, the current year and month will be defaulted.
Backposting is not allowed. Postings in future are allowed.
There is no limitation on the number of periods/months in a year.
Reports will use these settings to include or to exclude transactions.
Company directory Only fill in when creating a company. This field is filled
up
when opening an existing company.
Retained Earnings Nominal account for retained earnings.
Only required when running year-end routine.
About Accounts
The system works with three different account types :
N Nominal accounts contained in the chart of accounts
C Customer accounts contained in the Customer/Supplier file
S Supplier accounts contained in the Customer/Supplier file
When you post to a C or S account, the system will also post to the
corresponding
nominal control account as specified in the Customer/Supplier file.
You can control open items (=invoices) for C and S accounts.
About Tax Lines
For each transaction line, you have to code a Tax Line.
You can report on tax lines and the purpose is to generate a VAT declaration.
Code your Tax Lines according the requirements of your country's VAT form.
When setting up Tax Lines, do foresee a dummy Tax Line for transactions not reported.
About Transactions
For each transaction, following common data must be entered :
- Journal code
- Year
- Month or Period
- Tax date in the format YYYYMMDD
- Reference
- Description
Each transaction will consist minimum of two lines and maximum 10 lines.
Debets are entered with positive amounts; credits with negative amounts.
For each line, following data must be entered :
- Account code consisting of account type (S,C or N) and account code
- Amount
- Tax Line
Do not fill in Account Description: the system will fill this in during
validation.
A transaction can only be saved after proper validation.
You can recall a certain transaction within the current year and then amend it.
About Journals
As a minimum you should setup following journals :
- Purchase for posting purchase invoices
- Sales for posting sales invoices
- Bank for posting bank transactions
- General for posting miscelaneous transactions
About Open Items
You can list your open items (=outstanding invoices).
The report will list by customer/supplier the open items.
Open items can be matched by just entering the transaction audit numbers in the
first colum. The validation process will bring up the item details.
About Reports
Reports can be displayd on screen or directly to paper.
When opening the program, the window for reports is ready to receive data.
When printing to screen, you can review the report and the decide to have it printed
to paper or have it saved to a file for further processing.
About year-end routine
The year-end routine will create a transaction with the opening balances for the
next year. First run a trial report. In Company Info the current year must be set
to the year you want to close.
The system will use the retained earnings account as specified in Company Info.
After you did run the final, you must change the current year.
Suggestions
The author highly appreciate bugs reporting and any suggestions for improvement.
If the program does not satisfy your country's accounting/tax regulations, please let me know.